Booking Terms

Celestial Voyagers Inc.


Terms and Conditions

These are the Terms and Conditions that will apply to your booking. Please read them carefully as you will be bound by them. These Terms shall constitute the entire agreement between the Company and the Client relating to the subject matter herein, and shall constitute a binding agreement. There is no verbal or written; representation, warranty, prior agreement, or description of services, other than as expressed herein.

The contract and booking is made with, and services will be provided by, Celestial Voyagers Inc., “the Company”. By booking a trip, you agree to be bound by these Terms and Conditions that govern the relationship, the cancellation policy and limitations of liability. These Terms and Conditions affect your rights and designate the governing law and forum for the resolution of any and all disputes.

1. THE CONTRACT

All persons wishing to make a booking have carefully read and understand the Terms and Conditions that follow. By making a booking with the Company or its Agents, you accept on behalf of yourself and all those named on the booking including minors and person under a disability to be bound by these Terms and Conditions. A booking is accepted and becomes definite only from the date when the Company sends a confirmation invoice or email. It is at this point that a contract between the Company and the Client comes into existence. Before your booking is confirmed and a contract comes into force, the Company reserves the right to increase or decrease brochure prices. The Company or their agents reserve the right to decline any booking at their discretion. The person or persons named on the booking are hereafter referred to as the “Client”. All bookings are made with the Company, which sells the tours described on this website and or through its “Agents” who sell the Company’s tours through an agreement with the Company. These Terms and Conditions shall constitute the entire agreement between the Company and the Client relating to the subject matter herein, and shall constitute a binding agreement. There is no verbal or written; representation, warranty, prior agreement, or description of services, other than as expressed herein. The service to be provided is/are the tour(s) referred to in the booking confirmation.

Conditions of Carriage: All persons wishing to make a booking including any carriage by sea have carefully read and understand these Terms and Conditions, and the Conditions of Carriage. Carriage by road or by sea is subject to the Company’s conditions of carriage that are available on request and are expressly incorporated into this contract.

2. MEDICAL FORM

All Clients are obligated to review and acknowledge the Medical Information form, as it relates to their trip. Clients are asked to review the form, and be familiar with it. Any questions in relation to the Clients physical or mental suitability for a trip must be reviewed by their medical practitioner for approval. The Company cannot offer advise of a medical nature. Those Clients with pre-existing medical conditions as defined on the Medical Form, must return a signed form to the Company with final payment as specified in Section 7. All Clients on Expedition travel must return a signed Medical Form to the Company with final payment as specified in Section 7. The Client acknowledges and understands the destinations visited on Expedition travel are remote, isolated, and far removed from medical care facilities. Further, the client understands the honest completion of this form will assist all concerned in an emergency situation.

The Client must complete the medical form honestly, accurately and disclose all medical history and information. The Company will review the information submitted, and keep the information in accordance with the published Privacy Policy. The Company reserve the right to challenge any information submitted, ask for further information or clarity on certain points. In the event there is a dispute between the Company and the Client in regard to the Clients’ physical or mental suitability for a trip, the matter will be referred to a medical professional at the Clients expense. The Company reserves the right to deny any Client on reasonable medical grounds. In the event the Client has made a booking with the Company and subsequently is unable to complete the required medical form for any reason by the final payment schedule specified in Section 7, the Company reserves the right to treat the booking as cancelled, and applicable cancellation fees apply.

3. MEDICAL CONDITIONS AND SPECIAL REQUIREMENTS

The Client must notify the Company in writing during the process of booking of any medical conditions, pregnancy, disability or any other mental and or physical condition which may affect fitness to travel and or any medical condition. Failure to notify the Company may result in the Client being refused travel. Failure to notify the Company of any such condition that results in cancellation will have full cancellation fees to the Client. Some trips may be unsuitable for Clients due to age, mobility, disability, pregnancy or physical or mental conditions. It is the Client’s responsibility to check prior to booking. The Company may refuse to carry pregnant women over 24 weeks or Clients with certain conditions. The Company is not required to provide any special facilities unless it has agreed to do so in writing. The Company will do its best to meet Clients special requests including dietary, but such requests do not form part of the Contract and therefore the Company is not liable for not providing these requests. Medical facilities vary from country to country and the Company makes no representations and gives no warranties in relation to the standard of such treatment.

Traveling with Children: Clients aged 18 at date of first travel are viewed as adults. An adult over the age of 18 must accompany every 2 children under the age of 18. The ratio of adults to children traveling together must be one adult per two children and two adults per four children (17 and under). The minimum age for Clients traveling on tours is 12 (for Family designated tours, the minimum age is 5). All enquiries with respect to children are subject to review and approval by the Company that reserves the right to restrict the number of travelers under the age of 18 on tours. If the adult accompanying a child is not the child’s parent or parents are divorced, then a "Parental Consent Guardianship Form" must be signed (or other documents provided as requested by the Company) by the parent or legal guardian and received by the Company prior to departure.

Traveling with Children on Expedition Tours: The Company is unable to accommodate children under- 10 years of age and reserves the right to restrict the number of those under 18 years of age aboard the vessel. An adult over the age of 18 must accompany every two children under the age of 17. The ratio of adults to children traveling together must be one adult per two children and two adults per four children (17 and under). If the adult accompanying a child is not the child’s parent, a "Parental Consent Guardianship Form" (or other documents provided as requested by the Company) must be signed by the parent or legal guardian and received by the Company prior to sailing

Inca Trail and China Tour Requirements: Client Details including full name as it appears in the passport that the Client will be traveling with, passport number, passport expiry date, date of birth and nationality are required to confirm a booking. Any amendments to these details may result in failure to secure an Inca Trail permit. The Company will not be held responsible for any fees levied as a result.

4. DEPOSITS

(a) Group Tours and Independent Trips: At time of booking a non-refundable deposit of minimum $500 per person per tour is due. If booking is made 60 days or less prior to departure, full payment is due. The non-refundable deposit and medical form, if applicable, should be sent to the Company or its Agent. Tailor Made tours may require a higher deposit or full payment at the time of booking. If deposit is different from that outlined in this clause, the requirement will be advised at time of booking and detailed on the invoice. If combinations of Tours, Independent Trips and Customized tours are booked, the most restrictive requirements will apply to the whole booking.

5. FINAL PAYMENT SCHEDULE/ACCEPTANCE OF BOOKING/CLIENT DETAILS

Tours and Customized Tours:

(a) Final Payment: The Company must confirm acceptance of the Client’s booking in writing. Please refer to the confirmation invoice and/or confirmation email for details regarding final payment. Payment of the balance of the tour price is due 60 days before the departure date of the first service booked. If full payment is not received by the due date, then rates and tour space cannot be guaranteed. If a booking is made 60 days or less before the departure date of the first service booked then the full amount is payable at the time the booking is confirmed. If this balance is not paid at the time the booking is confirmed the Company reserves the right to treat the Client’s booking as cancelled. Customized Trips may require a higher deposit or full payment at the time of booking. If full payment is different to that outlined in this clause, the requirement will be advised at time of booking and detailed on the invoice. If combinations of Tours, Independent Tours and Customized Tours are booked, the most restrictive requirements will apply to the whole booking.

(b) Client Details: In order for the Company to confirm and guarantee the Client’s travel arrangements the Client must provide all Client Details with their final payment as per the schedule specified in Section 7(a). If the Client does not provide all details 60 days or more before departure, a Administrative Fee will be charged to the Client. In the event where client details have not been received by the Company 30 days prior to the Client’s trip departure, the Company reserves the right to treat the file as cancelled and full cancellation fees will apply. Client Details required will vary tour by tour, and will be advised during the booking process. However, at a minimum Client Details include passport number, passport expiry date, passport issue date and place of issuance, completed medical form, full name as it appears in the passport you are traveling with, date of birth, place of birth, nationality and arrival details (or other documents as requested by The Company). A booking may not be confirmed without provision of Client Details.

(c) Credit Card Charges: The Company is not responsible for any charges applied to credit card transactions and will not refund or return any fees charged by third parties and incurred during the transaction of the tour cost.

6. CANCELLATION OF A TOUR BY THE CLIENT

Any cancellation by a Client must be made in writing and be acknowledged by the Company in writing. The date on which the request to cancel is received by the Company or its Agents will determine the cancellation fees applicable.

(a) Cancellation for Tours and Independent Tours: The cancellation fees are expressed hereafter as a percentage of the total tour price, excluding insurance.

i) Cancellation 66 days or more before departure: $150.00 non refundable processing fee.

ii) Cancellation 65-36 days before departure: 50% of cost of services booked.

iii) Cancellation less than 36 days before departure: 100% of cost of services booked.

Customized trips may vary in cancellation policy from that detailed in this clause, and will be detailed at time of booking or on the trip page if provided.

 

7. CANCELLATION OF A TOUR BY THE COMPANY

The Company will not cancel a tour once a Client is confirmed (a booking must have at least a deposit paid to be considered ‘confirmed’) on it except for ‘Force Majeure’, unusual or unforeseen circumstances outside the Company’s control. When a tour is cancelled by the Company before the agreed date of departure for any reason other than the fault of the Client, the Client can either:

(i) take a substitute tour of equivalent or superior quality if the Company is able and willing to offer such a substitute; or

(ii) take a substitute tour of lower quality if the Company is able and willing to offer one and to recover from the Company the difference in price between the price of the tour originally purchased and that of the substitute tour; or

(iii) have a full refund of all monies paid under the contract as soon as possible.

The Company is not responsible for any incidental expenses or consequential losses that the Client may have incurred as a result of the confirmed booking such as visas, vaccinations, non-refundable flights or rail, non refundable car parking or other fees, loss of earnings, or loss of enjoyment, etc. If the Client is offered a refund but requests an alternative tour of a higher value than that originally booked, then the Client must pay the difference in price.

Where after departure a significant element of the trip contracted for cannot be provided, the Company will make suitable alternative arrangements for the continuation of the trip. If it is not possible to provide a suitable alternative or the Client reasonably rejects any suitable alternatives, the Company will provide the Client a refund of unused tour portions. Where a significant alteration or cancellation occurs which is not due to Force Majeure or other circumstances beyond the Company’s control, the Company will in some circumstances offer compensation as it sees fit. Significant alterations do not include the substitution of a vessel, modification of itineraries, change in cabin category or hotel accommodation provided it is of the same category as deemed by the Company.

8. UNUSED SERVICES

There will be no discounts or monies refunded for missed or unused services, this includes voluntary or involuntary termination/departure from tour, i.e. sickness, death of a family member etc., late arrival on the tour, or premature departure either voluntarily or involuntarily.

9. PRICES, SURCHARGES AND TAXES

The price of the tours published may go up or down from the time of publication. The Company recommends that the Client find out the most up to date price of their tours including the costs of any other service provided by the Company at the time of making their booking. The Company reserves the right to increase tour price after the holiday has been booked but will not do so any later than 30 days before the departure date stipulated. After a Confirmation Invoice has been issued any increase to the tour price will be as the result of changes in an increase in transportation costs, including the cost of fuel, dues, taxes or fees chargeable for services such as landing taxes or embarkation or disembarkation fees at ports and airport charges, including any currency fluctuations. If the increase would be 2% or less of the holiday price the Company will absorb the changes in its costs of providing the tour. However if the increase is more than 2% the Company will pass this increase on to the Client.

Where the increase in price is more than 7% of the Clients holiday price then in these circumstances the Clients may either:

(i) withdraw from the contract without incurring any penalty; or

(ii) accept the change of price.

10. VALIDITY

The prices on this website are based on rates and costs in effect at time of posting to the website. The Company reserves the right to alter prices at any time prior to the tour having been paid in full. The land price of the trip is guaranteed when paid in full, subject to any potential surcharges as stipulated in Section 12. All dates, itineraries and prices are indicative only.

11. FLEXIBILITY

The Client understands and acknowledges the nature of this type of travel requires considerable flexibility and should allow for reasonable alterations by the Company. It is understood that the route, schedules, itineraries, amenities and mode of transport may be subject to alteration without prior notice due to local circumstances or events, which may include sickness or mechanical breakdown, flight cancellations, strikes, events emanating from political disputes, entry or border difficulties, extreme weather and other unpredictable or unforeseeable circumstances or any other reason whatsoever.

12. CHANGES

(a) Changes made by the Company: While the Company will endeavor to operate all tours as advertised, reasonable changes in the itinerary may be made where deemed necessary or advisable by the Company. If the Company makes a major change the Company will inform the Client as soon as reasonably possible if there is sufficient time before departure. The definition of a major change is deemed to be a change affecting at least one in three full tour days of the itinerary. If the major change is due to force majeure or unforeseen circumstances no compensation is payable. The company encourages the Client to purchase Travel insurance that covers such circumstances. Some changes to the itinerary may happen on tour as a result of unforeseen circumstances or local situations. Any changes made to alter the itinerary as a result will be made with full authority of the Tour Leader and any direct or indirect cost incurred as a result will be the responsibility of the Client. Where the Company has to make a major change to the Client’s holiday before departure in these circumstances the Company will notify the Client as quickly as possible so that the Client can take the decision:

(i) whether to withdraw from the contact without penalty; or

(ii) to accept the change and proceed with the holiday.

(b) Alteration of a Cruise by the Company: Arrangements for the Cruise are made many months in advance by the Company. Occasionally it may be necessary on commercial, operational or any other grounds to make alterations to the Cruise and the Company reserves the right to do so at any time. In the event of significant alteration to an essential term of the Cruise or Package the Company will inform the Client or his travel agent of any cancellation or change of itinerary in writing as soon as reasonably possible in these circumstances the Client will be offered the choice of:

i) accepting the alteration; or

ii) booking another Cruise or Package of equivalent or superior quality, if available; or

iii) booking another Cruise or Package of a lower quality, if available, with a refund of the difference in price, or

iv) cancelling and receiving a full refund of all monies paid.

The Client must notify the Company of their decision in writing or via their travel agent within 7 days of receiving the notification of alteration. The Company will not be liable for indirect and or consequential losses.

(c) Changes made by the Client: A transfer from one tour to another can only be made more than 65 days, before departure date and if approved by the Company. If such a request is accepted by the Company, the Company reserves the right to charge up to the deposit amount of the first booked tour. Any request to transfer received less than 65 days, before departure will not be accepted. In this case the Client must cancel the booking and then re-book on another tour. The Client may only transfer a booking to a departure date in the current season and may not transfer a booking to future seasons. Any such transfers will be regarded as cancellations and cancellation fees will apply. The Client may apply to have the name of the reservation altered by the Company more than 65 days prior to departure. Name changes cannot be made 65 days or less before departure. Any name changes are subject to Company approval and applicable Administrative Fees. Package Travel is subject to different terms and conditions as defined in Section 29.

(d) Other Changes: Any changes to a trip will depend on availability and will be on a request basis. Any extra costs incurred for making the change will be charged along with an Administrative Fee. No changes are permitted to your booking within 10 days of departure.

13. AIRFARE

Any tour does not include international airfare or any other flights unless mentioned in the inclusions.

(a) Quotes: All quotes are in US dollars, unless otherwise stated. The company will quote the best price available at the time of quoting for the travel dates requested. Quotes provide an indicative price only, and represent no price commitment by the Company.

(b) Options: The Client may hold an option on a flight with the Company. This option guarantees the seat at the quoted price for the same business day. After close of business that day (5pm EST, Monday to Friday) if the option is not confirmed, the option is deemed to have expired and is no longer valid.

(c) Price changes: Until the tickets are issued, the Company reserves the right to change prices in the event of any price increase for any reason including, but not limited to, airfares wrongfully quoted due to system error, the price of fuel and/or currency fluctuations or government taxes or levies, or any other reasonable cause.

(d) Full payment: Full payment must be received by the Company before the Option period expires to guarantee the reservation at quoted price. A guarantee of payment by the Client is an acceptance of the travel arrangements as requested at the total price quoted. Cancellation fees will apply if the Client subsequently decides to cancel after ticket has been issued.

(e) Changes & cancellations: Unless otherwise stated, airline tickets are 100% non-changeable & non- refundable once tickets have been issued. Changes made prior to ticket issuance may be applied at the Companies discretion, and will also have Administrative Fees applied.

(f) Flight reconfirmation: The Company strongly recommends flight times and numbers be verified or reconfirmed at least 72 hours prior to departure. The Company is not responsible for any change to airline schedules or flight numbers after tickets have been issued.

(g) Airline tickets: Once issued, all airline tickets are non-transferable and valid only for the dates and routings shown. If an airline ticket is lost, the client is responsible for the full cost of a new ticket and any changes that may occur in replacement.

(h) Airline, airport or weather delays: The Company will not be held responsible for any additional expenses or loss that may arise from airline, airport or weather delays. The Company will not reimburse for any additional expenses incurred by the Client as a result. The company will not refund any unused portion of air tickets purchased in the event of such delays due to conditions beyond its control. The Company encourages the Client to purchase sufficient travel insurance to cover such incidents.

14. ACCEPTANCE OF RISK

The Client acknowledges that the nature of the tour is adventurous and may involve a significant amount of personal risk. The Client hereby assumes all such risk and does hereby release the Company from all claims and causes of action arising from any damages or injuries or death resulting from these inherent risks. Prior to tour commencement, the Client may be asked to sign a participation form, with the following wording:

“I understand traveling with Celestial Voyagers may involve risks (and rewards) above and beyond those encountered on a more conventional holiday, and that I am undertaking an adventure trip with inherent dangers. I understand I am traveling to geographical areas where, amongst other things, the standard of accommodation, transport, safety, hygiene, cleanliness, medical facilities, telecommunications and infrastructure development may not be of the standard I am used to at home or would find on conventional holiday. I have read and understood the Celestial Voyagers Trip Details for this trip I am undertaking and have provided details of any pre-existing medical conditions I may have to Celestial Voyagers representatives. I accept these risks and obligations and I fully assume the risks of travel. Optional Activities I understand during my trip there may be opportunities to undertake activities, which do not form part of the itinerary. I understand Celestial Voyagers makes no representations about the safety or quality of the activity, or the standard of the independent operator running it. I also understand Celestial Voyagers is in no way responsible for my safety should I elect to enter into such optional activities. With full knowledge of the above, I may still elect to partake in the activity, and if I do so, I assume full responsibility for any risks involved, and the waiver and release of the Releases set out in the foregoing paragraph shall apply to such optional activities.”

Hotels, shuttle services or other elements of a Package or Cruise will be arranged by the Company with local suppliers, who may themselves engage the services of local operators and/or sub- contractors. Standards of hygiene, accommodation and transport in some countries may be of lower than comparable standards than what the Client may reasonably expect at home. The Company will at all times endeavor to appoint reputable and competent local suppliers. The terms and conditions of the suppliers will be applicable and are expressly incorporated into the Contract. These may limit or exclude liability of the supplier. The liability of the Company will not exceed that of any supplier. Local laws and regulations of the relevant country will be relevant in assessing performance of the services of any supplier. In the event of a complaint by a Client, this Contract will be regarded as having been performed if local laws and regulations relating to those services have been satisfied, even if the laws of the U.S. have not been met.

Expedition & Health travel: Neither the Company nor the Carrier is liable for independent contractors. The Vessel carries onboard service providers who operate as independent contractors. Their services and products are charged as extras. Neither the Company nor the Carrier is responsible for their performance or products. These contractors may include doctor, medical personnel, hairdresser, manicurist, masseuse, photographer, entertainer, fitness instructors, spa personnel, beauticians, internet/I.T. personnel or other instructional concessionaires, art or other auctioneers, shopkeepers and others providing services. The limitations referred to in clause 28 below shall apply to all independent contractors. These contractors work directly for the Client when performing their services. Neither the Company nor the Carrier is responsible for any such person's acts or omissions in providing goods or services to the Client.

The independent contractors including Shore Excursion providers do not at any time act as agents or representatives of the Company or the Carrier. Neither the Company nor the Carrier owns or controls any such independent contractors, makes no representation of any kind as to their performance and does not undertake to supervise their activities. Any Guest using such services or activities shall be deemed to agree and consent that any liability for any death, personal injury, illness, emotional distress, mental suffering or psychological injury to the guest or loss of or damage to property shall be the sole responsibility of the provider of such service or activity. Neither the Company nor the Carrier shall be or become liable or responsible in any way for any act or omission of any such provider pertaining to, or arising from or in connection with such services or activities.

Shore Excursions do not form any part of the Contract. Shore Excursions may be reserved after a Cruise has been booked. Any Shore Excursions booked will be supplied by local operators. The Company will endeavor to appoint reputable and competent local operators who apply the local laws and regulations of the relevant country. Shore Excursion operators are not the Company’s servants, agents or suppliers. The Company is not responsible and will have no liability whatsoever for any acts or omissions of the local Shore Excursion operators. The Company does not operate, perform or otherwise organize and/or audit any shore excursions. All Clients must ensure that they are fit and healthy to undertake Shore Excursions. All Shore Excursions are governed by the terms and conditions of the Shore Excursion providers.

15. AUTHORITY ON TOUR

At all times the decision of the Company’s tour leader or representative will be final on all matters likely to endanger the safety and well being of the tour. By booking with the Company, the Client agrees to abide by the authority of the tour leader or Company representative. The Client must at all times strictly comply with the laws, customs, foreign exchange and drug regulations of all countries visited. If the Client is affected by any condition, medical or otherwise, that might affect other people’s enjoyment of the tour, the Client must advise the Company at the time of booking. Should the Client fail to comply with the above or commit any illegal act when on the tour or, if in the opinion of the tour leader, the Client’s behavior is causing or is likely to cause danger, distress or annoyance to others the Company may terminate that Client’s travel arrangements without any liability on the Company’s part and the Client will not be entitled to any refund for unused or missed services or costs incurred resulting from the termination of the travel arrangements.

16. GUARANTEED DEPARTURES

The Company guarantees all departures as displayed on their website www.celestialvoyagers.com. Brochures, and other printed materials displaying tour information and departure dates are subject to change, and do not form part of the Guaranteed designation. The website of the Company is the only source from which the Company will guarantee departures. A departure shall become guaranteed once a Client has a confirmed booking upon it (a booking must have at least a deposit paid to be considered ‘confirmed’). This guarantee of departure is still subject to Force Majeure situations, as per Section 21.

17. TRAVEL DOCUMENTS

(a) Valid Passport: The Client must be in possession of a valid passport required for entry, departure and travel through each destination point along the itinerary of the tour, (passport must be valid 6 months past the return date), all visas, permits and certificates including vaccination certificates, insurance policies, required for the whole of the journey. The Client accepts full responsibility for obtaining all such documents, visas and permits prior to the start of the tour, and is solely responsible for any adverse consequences resulting from missing or defective documentation. Any information or advice given by the Company regarding visas, vaccinations, climate, clothing, baggage, special equipment, etc. is purely advisory, provided as a courtesy to the Client, and the Company is not responsible for any errors or omissions as to the information provided by third parties such as the appropriate governmental authorities.

(b) Documents: To expedite the issuing of travel documents please note that all tour related travel documents such as vouchers, itineraries and invoices will be sent via email once full payment has been received by the Company. The Company reserves the right to impose an Administration Fee on those Clients who wish to receive their travel documents by other means.

18. FACTORS OUTSIDE THE COMPANY’S CONTROL (FORCE MAJEURE)

The Company shall not be liable in any way to the Client for death, bodily injury, illness, damage, delay or other loss or detriment to person or property, or financial costs both direct and indirect incurred, or for the Company's failure to commence, perform and/ or complete any duty owed to the Client if such death, delay, bodily injury (including emotional distress or injury), illness, damage or other loss or detriment to person or property is caused by Act of God, war or war like operations, mechanical breakdowns, terrorist activities or threat thereof, civil commotions, labor difficulties, interference by authorities, political disturbance, howsoever and where so ever any of the same may arise or be caused, riot, insurrection and government restraint, fire, safety and security concerns as deemed by the Company, extreme weather or any other cause whatsoever beyond the reasonable control of the Company the consequences of which could not have been avoided even if all due care had been exercised; or an event which the Company or the supplier of services, even with all due care, could not foresee.

19. INSURANCE

It is strongly encouraged that all Clients obtain travel insurance with a minimum medical coverage of US$200,000 while travelling with the Company and this insurance should cover personal injury and emergency medical expenses. Clients should preferably be able to provide proof of Insurance purchase and adequate coverage as per the suggested amounts above if requested by the group Leader or Company Representative. It is strongly recommended the coverage be extended to include cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience occurring to the Client. The Company shall have no liability for loss, theft of or damage to baggage or personal effects. Personal belongings lost or stolen while unattended by the client in public lounges or other public areas, whether on board a vessel, train, bus, or other mode of transportation, publicly owned or operated by the Company or elsewhere, are not reimbursable. Losses due to ordinary wear and tear, and other acts of God are not reimbursable. The Company cannot accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by the Company such as hotels, homestays, vessels, expedition vehicles, or any other mode of transportation. The Client acknowledges that the cost of the tour does not include insurance, and that the Client is required to obtain separate coverage at an additional cost. When obtaining travel insurance the Client must ensure the insurer is aware of the type of travel to be undertaken.

20. DISCOUNTS AND PROMOTIONS

All discounts and reduced pricing are applied at the Company’s discretion. From time-to-time the Company may offer reduced pricing on selected tours. The reduced pricing applies strictly to new bookings, and bookings that have already provided deposit are locked into their original price and are not entitled to the reduced pricing. A booking may not be cancelled, and have the Deposit applied to re-book the same or similar dates of travel or tour at a reduced price.

21. CLAIMS AND COMPLAINTS

If a Client has a complaint against the Company, the Client must first inform the tour leader at the earliest opportunity to allow the grievance to be rectified. If satisfaction is not reached, contact the Company representative or local Office Manager whilst on tour in order that the Company is provided the opportunity to rectify the matter. Failure to indicate dissatisfaction whilst on tour will result in the Client’s ability to claim compensation from the Company being extinguished or at least reduced. If satisfaction is still not reached through these means on tour then any further complaint must be put in writing to the Company via its Agents or directly to the head office by e-mail to info@celestialvoyagers.com or by mail to 27-28 Thomson Avenue - WS-11, Long Island City, NY 11101 within 30 days of the end of the tour. The Company will not accept any liability for claims received after this period.

22. CLIENT RESPONSIBILITY

The Client acknowledges he or she will be visiting places where the political, cultural and geographical attributes present certain risks, dangers and physical challenges greater than those present in his or her daily lives. By booking travel with the Company, the Client acknowledges she or he has considered the potential risks, dangers and challenges, and expressly assumes the risks attendant to such travel conditions. The Client is solely responsible for acquainting themselves with customs, weather conditions, physical challenges and laws in effect at each stop along the itinerary, and are encouraged to locate or make contact prior to embarkation with his/her local embassy or consulate in each destination.

23. OPTIONAL EXTRAS

Optional extras do not form part of the tour or contract. It is understood and accepted by the Client that any assistance given by the tour leader or representative in arranging optional extras does not render the Company liable for optional extras. Accordingly, the Client hereby releases the Company from all claims and causes of action arising from any damages, loss of enjoyment, inconvenience, or injuries related to the quality of such products. Amongst others, optional extras include rafting, horseback riding, sightseeing flights and other extras that are not included in the tour price.

24. LIABILITY

The Company is not responsible for any improper or non-performance of any services forming part of the
Contract which are wholly attributable to the fault of the passenger, the unforeseeable or unavoidable act or 
omission of a third party unconnected with the provision of any services to be provided under the Contract; 
unusual and unforeseeable circumstances beyond the control of the Company and/or the relevant supplier, 
the consequences of which could not have been avoided even if all due care had been exercised including 
(but not limited to) an event of force majeure; or any event which the Company and/or the relevant supplier 
could not even with all due care have foreseen or forestalled.
 
In the event that the Company is responsible for any death, injury or illness caused by the negligent acts 
and/or omissions of its suppliers of services which form part of the Contract then the Company limits its 
liability, where applicable by the International Conventions. Carriage of Clients and their luggage by sea is 
governed by the Athens Convention which is expressly incorporated into these Booking Conditions and 
any liability of the Company for death or personal injury or for loss or damage to luggage arising out of 
carriage by sea shall be determined solely in accordance with this Convention. The Athens Convention 
limits the Carrier’s liability for death or personal injury or loss or damage to luggage and makes special 
provision for valuables. It presumes that luggage has been delivered undamaged to the Guest unless written 
notice is given to the Company and/or the Carrier.
 
a) in the case of apparent damage, before or at the time of disembarkation or redelivery; or
 
b) in the case of damage which is not apparent or of loss, within 15 days from the date of 
disembarkation or redelivery or from the time when such redelivery should have taken place. Any damage 
payable by the Company up to the Athens Convention limits shall be reduced in proportion to any 
contributory negligence by the Client and by the maximum deductible specified in Article 8 (4) of the 
Athens Convention. Copies of the Athens Convention are available from the Company on request.
 
In so far as the Company may be liable to a Client in respect of claims arising out of carriage by sea, The 
Company shall be entitled to all the rights, defenses, immunities and limitations available, respectively, to 
the actual carrier and under the relevant Conventions, and nothing in these Booking Conditions shall be 
deemed as a surrender thereof. To the extent that any provision in these Booking Conditions is made null 
and void by the Athens Convention or any legislation compulsorily applicable or is otherwise 
unenforceable, it shall be void to that extent but not further. The Company’s liability will not at any time 
exceed that of the carrier under its Conditions of Carriage and/or applicable or incorporated conventions or 
other legislation. Any liability in respect of death and personal injury and loss of and damage to luggage 
which the Company may incur to the Client, whether under the Contract with the Client in accordance with 
these Booking Conditions or otherwise, shall always be subject to the limits of liability contained in the 
Athens Convention for death/personal injury. Notwithstanding anything to the contrary elsewhere in these 
Booking Conditions, the Company shall not in any circumstances be liable to Clients for any loss or 
anticipated loss of profit, loss of revenue, loss of use, loss of contract or other opportunity nor for any other 
consequential or indirect loss or damage of a similar nature. For claims not involving personal injury, death 
or illness or which are not subject to the Conventions referred to above, any liability the Company may 
incur for the negligent acts and/or omissions of its suppliers shall be limited to a maximum of the price 
which the Client paid for the Contract not including insurance premiums and administration 
charges. Where this relates to loss of and/or damage to luggage and/or other personal possessions then the 
Company’s liability will not exceed $1,000. The Company will not at any time be liable for any loss of or 
damage to valuables of any nature. The Client is precluded from making a double recovery by making the 
same claims and seeking recovery against the Company and its suppliers, contractors or other third parties.

25. SUPPLIERS AND INDEPENDENT CONTRACTORS

Hotels, shuttle services or other elements of a Package will be arranged by the Company with local 
suppliers, who may themselves engage the services of local operators and/or sub-contractors. The Company 
will at all times endeavor to appoint reputable and competent local suppliers. The terms and conditions of 
the suppliers will be applicable and are expressly incorporated into the Contract. These may limit or 
exclude liability of the supplier. The liability of the Company will not exceed that of any supplier. Local 
laws and regulations of the relevant country will be relevant in assessing performance of the services of any 
supplier. Neither the Company or any carrier is liable for independent contractors.
 
In respect of cruises, the Vessel carries onboard service providers who operate as independent contractors. 
Their services and products are charged as extras. Neither the Company nor the Carrier is responsible for 
their performance or products. These contractors may include doctor, medical personnel, hairdresser, 
manicurist, masseuse, photographer, entertainer, fitness instructors, spa personnel, beauticians, internet/I.T. 
personnel or other instructional concessionaires, art or other auctioneers, shopkeepers and others providing 
services. These contractors work directly for the Client when performing their services. Neither the 
Company nor the Carrier is responsible for any such person's acts or omissions in providing goods or 
services to the Client. The independent contractors including Shore Excursion providers do not at any time 
act as agents or representatives of the Company or the carrier. Neither the Company nor the Carrier owns or 
controls any such independent contractors, makes no representation of any kind as to their performance and 
does not undertake to supervise their activities. Any Guest using such services or activities shall be deemed 
to agree and consent that any liability for any death, personal injury, illness, emotional distress, mental 
suffering or psychological injury to the guest or loss of or damage to property shall be the sole 
responsibility of the provider of such service or activity. Neither the Company nor the Carrier shall be or 
become liable or responsible in any way for any act or omission of any such provider pertaining to, or 
arising from or in connection with such services or activities.
 

26. PACKAGE TRAVEL

(a) Definition. In addition to the above definition, “Package Travel” is a combination of transport and 
land services booked at the same time and which is offered by the Company at an all-inclusive price. 
Anything else outside this definition being transport and accommodation booked on a modular basis 
whether at the same time or not and shown as a “Total Price” or accommodation or transportation only 
bookings are not a “Package” but defined as “Other Arrangements”. Packages include items as listed on the 
Trip Details and do not include airport, airline or any other applicable taxes, airport transfers (unless 
otherwise specified), passport and visa fees, insurance, laundry, phone calls, beverages, meals not detailed 
in the itinerary, tips, items of a personal nature, baggage fees, excess baggage or optional excursions.
 
(b) Applicable offer: Packages are offered for booking in US Dollars only.
 
(c) Booking: All Packages are subject to availability at time of booking.
 
(d) Payments: Where full payment is not required immediately, a deposit is required as per Section 6 of 
these terms and conditions. On occasion, the deposit amount may be more than those outlined in Section 6, 
and in such circumstances the deposit amount will be advised at time of booking. Final balance amount and 
due date will be advised at time of confirmation, and will be paid as per Section 7(a) of these terms and 
conditions. Where full payment is required immediately, the conditions of the Package will be displayed 
and upon acceptance the booking will be deemed confirmed. 
 
(e) Alterations and/or cancellations by the Client: No name changes may be made once the booking is in 
place. Any change of name will result in 100% cancellation penalties. Changes are always subject to 
availability and airline fees. Some Airlines do not allow changes, and in these situations, any changes made 
will be treated as a cancellation and a new package will need to be purchased. Day of cancellation and/or 
alterations will be calculated as the day the Company receives the cancellation notice in writing from the 
Client. Changes after confirmation are subject to an Administrative Fee as per Section 5 of these terms and 
conditions plus applicable airline rates and charges including any incremental difference between the initial 
rate and the new rate. The Company will advise of those airline charges at such time as the change is made. 
In the event of a Package being cancelled before 65 days prior to departure, the deposit amount shall be 
returned in full less a $150 processing fee. All Packages cancelled after 65 days prior to departure, are 
subject to cancellation charges. These cancellation charges can be equivalent to 100% of the Package price. 
At the time of cancellation, the Company will advise the applicable cancellation fees.
 
(f) Alterations and/or cancellations by the Company: There are occasions where the Company has to 
make alterations to Packages that are advertised in the brochure or on the website either before or after a 
booking has been made. Such alterations can be of a ‘minor’ or ‘major’ nature. A ‘minor’ alteration is 
defined as an alteration of airline schedule and/or alteration in accommodation provider(s). A ‘major’ 
alteration is defined as an alteration that alters the length of the tour and/or an alteration to the date(s) of 
arrival/departure flights and/or the quality of the Package purchased. Where a minor alteration is made to a 
Package, the Company will advise the Client of such alterations before departure date. No compensation is 
payable. Where a major alteration is made to a Package, the Client will have the option of selecting one of 
the following options: 1) Accepting the change, 2) Accepting alternative travel arrangements that are 
presented (any cost difference that is less than the original Package will be refunded), or 3) Cancelling the 
package outright for a full refund of monies paid to the Company. While on tour, a change may be forced 
due to factors outside of The Company’s’ control. In these situations, alternative arrangements will be 
provided as circumstances allow. If any change of a minor or major nature is needed due to Force Majeure 
circumstances as per Section 21 of these terms and conditions, no compensation (outside of the alternatives 
provided by the Company as above) is payable.
 
(g) Travel Documents: It is the sole responsibility of the Client to obtain, at his/her expense, all the 
documentation required by relevant government authorities for the purpose of travel. It is advisable to 
check with the relevant consulate/embassy/high commission with regard to what documentation is required. 
If passage or entry is refused, the Company will not be held liable and no refund will be issued.
 
(h) Baggage: The security of all baggage remains at the Clients responsibility throughout the trip. 
Independent contractors over which the Company has no direct control or responsibility perform baggage 
handling and the Company will not assume such responsibility for loss of, or damage to, baggage or other 
possessions.
 
(i) Flights and Airlines: All flight times, flight itineraries, carriers and aircraft types are subject to change. 
Carriers and the Company also reserve the right to add en route stops. The Client agrees that the Company 
cannot be held responsible or liable if flights are missed or boarding is denied. Further, the Client also 
agrees that the Company cannot be held responsible or liable for expenses, lost wages or missed vacation 
time due to flight time changes and/or delays.
 
(j) Unused services: Missed flights or unused package components are non-refundable and non-creditable 
for any reason whatsoever. If a Client is a ‘no-show’, or if the package is cancelled after the departure date 
of the outbound flight, or if the client leaves a tour already in progress, no refund for any unused portion of 
the package will be provided.
 
(k) Insurance: Full insurance protection is highly recommended. Insurance as defined in Section 22 of 
these terms and conditions should be followed.
 
(l) Special Requests: The Company cannot guarantee specific requests such as room location, adjoining 
rooms, bed preference, in-flight meal requirements, sky cots or any other request. While the Company will 
attempt to advise service providers of such requests, it cannot be held responsible if such requests cannot be 
fulfilled or if local surcharges are applied.
 
(m) Notice to travellers: Please be aware that different living standards and practices exist outside of the 
developed Western World, including but not limited to provision of utilities, i.e. water and electricity, 
accommodations, services of all kinds, food, food preparation, water quality, security, insects, wildlife and 
weather conditions. The Client agrees that the Company shall not be responsible or liable for any loss, 
damage, illness or injury suffered as a result of such different living standards and practices. 
 

27. SEVERABILITY

In the event that any term or condition contained herein is unenforceable or void by operation of law or as 
being against public policy or for any other reason then such term or condition shall be deemed to be 
severed from this Agreement or amended accordingly only to such extent necessary to allow all remaining 
Terms and Conditions to survive and continue as binding.
 

28. SUCCESSORS AND ASSIGNS

These Terms and Conditions shall inure to the benefit of and be binding upon the Company and the Client 
and their respective heirs, legal personal representatives, successors and assigns.
 
The Company, Celestial Voyagers Inc., exists under, and is pursuant to, the laws of The State of New York, 
with its registered office being 27-28 Thomson Ave.-WS-11, Long Island City, New York, USA.
 

29. PRIVACY POLICY

The Company will provide personal information, as well as any personal information provided in relation 
to persons whose travel arrangements have been requested by the Client, to suppliers and carriers to enable 
the operation of the services requested. The Company will do all reasonably possible in endeavoring to 
protect personal information. 
 

30. ONLINE BOOKINGS

All online reservations shall be deemed as booked in the United States and shall be subject to US law and 
jurisdiction.
 

31. IMAGES AND MARKETING

The Client agrees that during the tour images, photos or videos may be taken by other travellers and/or the 
Company Staff that may contain the Client in part or in whole. The Client agrees that these images may be 
reproduced by the Company and the Client grants perpetual, royalty-free, worldwide, irrevocable license to 
reproduce such images, photos or video in any medium for promotion and publicity purposes.
 

32. REFUSAL OF SERVICE

At anytime before or during the booking process, the Company retains the right to refuse service to any 
Client, for any reason whatsoever, outside of any discrimination or protected class reasons.
 

33. UPDATING OF TERMS AND CONDITIONS

The Company reserves the right to update and/or alter these terms and conditions at anytime, and it is the 
Clients responsibility to be familiar with them.
 


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