Group Organizers & Leaders
What is a Group Organizer?
The Group Organizer is the person who creates the tour and is instrumental in its development. Depending on the nature of the group, the Group Organizer may choose to work solely with CelestialVoyagers or consult with other travelers in the group to build the perfect tour program.
What is a Group Leader?
A Group Leader may also be the Group Organizer, or it may be someone else who is the group's "go to" person while traveling. For example, parents may organize a travel itinerary for their college-aged children, but the oldest child may be designated to be in charge of the others.
What You Can expect from Us
Reliability & Expertise
We have over 30 years of experience in successfully customizing travel experiences all over the world. Most of our business has come from repeat clients, some of whom have been with us for over a decade.
We offer travel insurance through Allianz Travel, and we have the additional support of our long-standing relationships with global suppliers who provide a strong support network in the event of any unexpected occurrences or emergencies.
Generous Liability Policy
We know that liability is a primary concern. CelestialVoyagers carries a multi-million dollar liability insurance policy to provide peace of mind.
High-Quality Unique Experiences
We work one-on-one with our clients to tailor each tour to their unique expectations.
We will adapt to your budget and provide the best possible value to your itinerary. We present all available tour options, allowing organizers to make informed decisions based on thorough, reliable data. We also provide contingency plans in case of unanticipated events or if the travel group doesn't meet its minimum recruiting requirements. Possible solutions include pairing groups with similar itineraries, or renegotiating quotes and contracts.
To help promote the trip, we will post the trip on our site for easy registration and reference. We're also happy to provide brochures that detail the tour’s pricing and itinerary.
Group Organizers: Preparing Your Trip
Step 1: Tour Discussion
Our team members are experts in the art of travel and trip planning, and they will work with you to create the perfect trip for your interests and budget. We can also suggest additional options to further enhance the overall travel experience. What we need from you:
- Desired travel dates
- Destination(s) of interest
- Estimated number of participants
- Registration preference (if any)
- Transportation preferences (if any)
- Purpose of the tour itinerary (i.e. relaxation, cultural, etc.)
- Desired services (optional excursions, professional visits, etc.)
Step 2: Proposal and Contract
Once CelestialVoyagers has your anticipated trip details, we will create a proposed itinerary for your review. Once you agree on a finalized itinerary, we will prepare a contract that will specify the trip’s details (including flight details and hotel list), and outline all important dates and deadlines. You can contact us by mail, phone or email at:
Tel: (212) 203-1021
Step 3: Promoting Your Tour
Generate excitement among your travelers about your upcoming tour! Here are some ideas below:
- Display promotional materials online and in a variety of locations
- Develop fundraising opportunities
- Maintain communication through your personalized Trip Website
Step 4: Pre-Departure Meeting
Organize a pre-departure meeting for participants to learn more about the trip and ask any questions. You will also have received a packet of tour documents for each participant that will detail all aspects of the itinerary such as the daily itinerary, flight schedule, hotel lists, maps, and general information about the destination.